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Development and Communications Associate

The Cleveland Restoration Society (CRS) is a non-profit, 501(c)(3) organization dedicated to the preservation of Greater Cleveland’s historic resources. CRS advocates for the preservation of historic landmarks in Greater Cleveland; promotes awareness of historic resources through special projects like Cleveland’s Civil Rights Trail; sponsors events for its members; operates a Sacred Landmarks Support Initiative to aid the caretakers of religious landmarks with repair and maintenance issues; and operates the Heritage Home Program, a unique homeowner assistance program, in 44 communities in Cuyahoga, Geauga and Lorain Counties.

The Development and Communications Associate will leverage various communications platforms—both digital and traditional—to drive donations, membership contributions, and community engagement. The associate will focus on building the Cleveland Restoration Society brand, work closely with the Director of Development on fundraising campaigns and initiatives, oversee fundraising data in the Charityproud CRM database, and assist with special events. This position requires the ability to provide excellent customer service, knowledge of various digital media platforms, and a high level of creativity for content creation.

Hours per week: 40 (9 a.m.-5 p.m., as well as some evenings and weekends)

Annual salary: $39,000 or higher depending on relevant experience.

Benefits: Medical, 5 personal days, 10 vacation days

Hybrid Work Arrangement: After an initial in-office training period, the Development and Communications Associate will work from the office two to three days a week and may work remotely the remainder of the time. The Development and Communications Associate is expected to work occasional nights and weekends for special events.

Responsibilities include:

  • Creating, editing, and publishing engaging content on Facebook, Instagram, LinkedIn, and YouTube, with the potential for expanding to other platforms such as TikTok
  • Growing CRS’s digital audience by engaging with followers and brainstorming ways to gain new followers
  • Driving membership and donations by generating personalized direct mail, email, and social media appeals to current and prospective members
  • Analyzing data-driven reports and trends to implement social media strategies that best leverage CRS’s growing digital presence for fundraising support
  • Overseeing and analyzing the CRM database, Charityproud, for reporting, segmented list generation, donations, and event registrations with a high degree of accuracy
  • Creating and sending educational, fundraising, and event email marketing content to donors, media, businesses, and nonprofit organizations on a frequent basis
  • Writing and curating content for the monthly e-newsletter, Perspectives
  • Updating and maintaining the CRS website in WordPress
  • Producing and designing marketing materials for events and publications
  • Assisting with the planning of three large fundraising events and approximately twelve smaller member events per year both virtually and in person
  • Monitoring email accounts and direct messages and answering requests within 24 hours to provide excellent customer service
  • Other duties as assigned

The successful candidate will have a minimum of a Bachelor’s degree. Excellent critical thinking and writing skills, as well as sufficient computer competency to carry out assigned work, are essential. The Development and Communications Associate is expected to be proficient at using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and social media (YouTube, Facebook, Instagram, LinkedIn). The associate should feel comfortable working with and learning how to use various types of software and technology, including: WordPress, Zoom, Canva, and Charityproud.

To be considered for the Development and Communications Associate role, please submit the following materials to adoten@clevelandrestoration.org:

  • Resume
  • Writing sample
  • College and (if applicable) graduate school transcripts (unofficial transcripts are acceptable)
  • Optional: portfolio of digital media or graphic design work

The Cleveland Restoration Society is an equal opportunity employer, hiring without discrimination due to race, color, religion, sex, age, sexual orientation, marital status, national origin, disability or any other protected characteristic established by law. CRS is deeply committed to diversity, equity, and inclusion and seeks a highly diverse pool from which to select the strongest candidate for this position.

Comptroller & Accounting Manager

The Cleveland Restoration Society is a dynamic non-profit, 501(c)(3) organization dedicated to the preservation of greater Cleveland’s historic resources.  The Society advocates for the preservation of historic landmarks, promotes awareness of historic resources through exciting events  and publications;  operates a Sacred Landmarks Assistance Program to aid the caretakers of religious landmarks with repair and maintenance issues, operates the Heritage Home ProgramSM, a unique homeowner assistance program, in 45 cities and villages in Cuyahoga, Geauga and Lorain Counties and owns a small portfolio of historic homes.

The Comptroller & Accounting Manager is a full-time position  (40 hours per week) for all accounting and business affairs of the  organization with an annual budget of over $3.0M.  The Comptroller & Accounting Manager reports to the Chief Operating Officer, works closely with the President, Treasurer, and program staff, and is the staff liaison to the Finance Committee of the Board.

Responsibilities include:

·  Work with the COO to establish the annual operating
budget and to administer it effectively.

·   Prepare all monthly, quarterly and annual financial
statements for analysis, oversight and planning.  (Summary of Revenues & Expenses, Balance
Sheet, Detailed of Current Assets, and Cash Flow Projections and cash account
reconciliations)

·  Oversee AR and AP functions including monitoring the organization’s
cash flow.

·    Oversee Escrow accounting in conjunction with
the Heritage program staff.

·    Work with the COO to maintain restricted accounts
and the Endowment Fund, and to implement investment rebalancing activities.

·    Be an important liaison with the City of
Cleveland in fulfilling draw-down requests for public grants.

·    Work with the Director of Development to
establish budgets for grant requests and fulfill financial reporting required
for various public & private grants requests.

·    Communicate with program directors regarding the
financial activity of their programs.

·    Prepare and maintain sub-budget reporting for
events and restricted funding.

·    Work with an outside accounting firm related to
the annual audit and tax return preparation.

·    In conjunction with the COO, be an important  the staff liaison for the Finance Committee;
including analysis and presentation of financial information.

·    Administer enrollments and election changes
under employee benefit programs.

·    Process payroll, time off tracking, related
benefits and payroll tax filings utilizing outside payroll service.

·    Prepare and maintain sub-accounts for acquired
real estate.

·    Work to improve efficiencies in areas of
responsibility.

·    Perform other duties as assigned.

Qualifications:  The Comptroller & Accounting Manager must
have a BS in accounting or commensurate experience, a strong background in
organizational finance, including the development of financial statements, and
business operations.   Experience in the non-profit sector is desirable but not a prerequisite for the experienced candidate.  Financial analysis and forecasting skills are necessary.  An excellent working knowledge of business software programs, including QuickBooks, Excel, and Word, and the facility to learn new programs is a prerequisite to successful implementation of this job. A team worker with the ability to work successfully with a range of people, including staff members, trustees, and
officials from governmental funding agencies are necessary.

Salary: Salary will be commensurate with the training and
experience of the successful candidate.

Benefits:  The successful candidate will enjoy a
supportive professional work environment which includes a flexible work
schedule and a work-from-home arrangement. 
Fully funded health insurance is provided after a 90-day period of
service.  Time off includes nine (9) paid
holidays, two weeks of vacation and one week of personal time off.  The organization sponsors a retirement
program which matches employee contributions 100% of the first 6% of gross
salary. 

Applications:  All
applications should be submitted prior to April 15, 2024 by email to Tom
Jorgensen, Chief Operating Officer of CRS, at tjorgensen@Clevelandrestoration.org and should
include:

1.   A résumé;

2.   Copies of any college or graduate school transcripts;
and

3.   A sample special accounting schedule in Excel such as
a sample cash flow projection, a sample profit and loss statement for an event
(such as a benefit, luncheon, or tour), or a sample budget for a special
project (any project – it doesn’t matter).

Heritage Home Program Associate

The Cleveland Restoration Society is seeking a full-time professional to assist in the Heritage Home Program. In this position, the applicant would be the main contact for homeowners using the Heritage Home Program Loan and would primarily work with loan applicants from their initial application through project completion. This position includes working with homeowners, contractors, lending partners, and other Heritage Home Program staff to facilitate successful home repair/renovation projects for qualified homes.

Applicant must demonstrate the following:

  • Exceptional customer service and enjoyment working with the public both in person, through email, and on Zoom or the phone
  • Ability to handle a high volume, fast paced environment
  • Technological skill with CRM software, Microsoft Office Suite – Outlook, Word, Excel, PowerPoint – printers, cameras, projectors
  • Excellent time management and resourcefulness
  • Clear communication skills
  • Timeliness in responding to homeowners, contractors, and attending site visits and events
  • Education or experience in nonprofit organizations and a masters degree in historic preservation or history preferred
  • Must be fully vaccinated for Covid-19

Responsibilities include:

  • Acting as first point of contact for loan clients on the phone and email
  • Understanding of local governments regulations and rules regarding permits and home repair
  • Conducting site visits with homeowners and contractors throughout Heritage Home Program participating communities
  • Work with HHP Construction Manager to write construction guidelines for exterior projects and monitor project compliance by homeowner
  • Prepare Program loan escrow contracts and specifications between homeowners and contractors
  • Monitor project progress and facilitate escrow payments using QuickBooks
  • Facilitate cooperation and/or help with conflict resolution between homeowners and contractors, if needed
  • Interact with administration and building officials in municipalities served by the program
  • Prepare periodic reports and other communications to participating cities;
  • Maintain and grow contractor contacts/database
  • Communicate with HHP staff to make sure information about lending partners is up to date
  • Assist HHP staff with data entry and reports as needed
  • Present to large or small groups about the Heritage Home Program 
  • Assistance with CRS special programming, events and presentations as needed

Starting salary will be $39,000 for an entry level employee or higher to be commensurate with education and experience.  Please submit your resume, college and university transcripts and a writing sample by April 15, 2024 by email to: Jasmine Prezenkowski, Heritage Home Program Team Leader jprezenkowski@clevelandrestoration.org. No calls please!