Cleveland Restoration Society

Membership and Administrative Assistant

The Cleveland Restoration Society is a non-profit, 501(c)(3) membership organization dedicated to the preservation of greater Cleveland’s historic resources. The Society advocates for the preservation of historic landmarks in greater Cleveland; promotes awareness of historic resources through educational programs and publications; sponsors events for its members; operates a Sacred Landmarks Support Initiative to aid the caretakers of religious landmarks with repair and maintenance issues; and operates the Heritage Home Program, a unique homeowner assistance program, in 40 cities and villages in Cuyahoga, Summit, Geauga and Lorain Counties. The Membership and Administrative Assistant has the opportunity to join a non-profit as an entry level, full-time staff person (40 hours per week) and assist with all membership and administrative affairs of the Cleveland Restoration Society.

Responsibilities include:

Accounting

• Assisting the Business & Accounting Manager
• Data entry of accounts payable utilizing QuickBooks software
• Processing payments and make bank deposits
• Maintaining all vendor records in QuickBooks including W-9 information

• Filing of all paid invoices

Events

• Assisting the Marketing & Public Relations Specialist
• Setting up and tracking registrations for events
• Generating registration acknowledgements

• Creating tax receipt letters

Membership

• Assisting the Director of Development and Development and Marketing Associate
• Entering all incoming donations
• Generating acknowledgement letters
• Producing invoices for membership billing
• Printing, assembling, and mailing direct mail appeals
• Running membership reports
• Running reports for annual fund campaigns
• Maintenance of records, including address updates and other basic record changes
• Coordination with Business & Finance Manager to ensure matching records

• Maintaining Paypal, including reconciling monthly PayPal receipts

Office Administration

• Answering incoming calls including access for visitors
• Processing, date stamping and distributing daily mail
• Maintaining online calendar for events and scheduled meetings
• Maintaining office/building supplies and ordering as needed
• Providing assistance as needed in preparation for various meetings
• Providing administrative assistance to the President

• Performing other duties as assigned

Qualifications: The Membership and Administrative Assistant must be:

• a quick study of business software programs, including QuickBooks, Excel, and Word and have the ability to learn new programs such as CharityProud;
• a team worker with the ability to work successfully with a range of people, including staff members, and other individuals involved with Cleveland Restoration Society; and

• a motivated self-starter able to work with little supervision.

Salary: The annual salary for this position is $30,000.

Applications: All applications should be submitted via email to Katie Leskowitz and should include:

• A résumé;
• A writing sample;

• Copies of any college or graduate school transcripts.

Must be fully vaccinated for Covid-19.